Onboarding

ETC Laboratory – Onboarding & Commitment

Exercise, Technology, and Cognition Laboratory • University of Illinois

Instructions: Expand each section, scroll to the end (a ✔ will appear). All sections must be completed, your role/commitment selected, and the signature fields filled before you can submit.

I. Lab Philosophy

The ETC Lab advances scientific knowledge at the intersection of exercise, technology, and cognitive health through rigorous, ethical, and collaborative research. We value:

  • Open science and transparent research practices
  • Diverse perspectives that enrich scientific inquiry
  • Well-being alongside productivity
  • Collaborative learning and mutual support
  • Professional development for diverse career paths

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II. Member Commitments
  • Two-semester minimum (~100 hours/semester; 6–8 hrs/week) for for-credit student roles; staff commitments as agreed
  • Availability for weekday afternoons/evenings; occasional weekends during testing
  • Attend required trainings & meetings (FLAM, ABS, Focus Area as applicable)
  • Complete IRB (CITI CORE), CPR/AED/First Aid within 7 days of onboarding (or attest EMT)
  • Maintain confidentiality; communicate professionally; take initiative
  • Practice open science and ethical data handling; accurate collection & honest reporting
  • Use CRediT taxonomy for proper attribution of contributions
  • Respond to lab emails within 24 hours

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III. Lab Policies

Communication

  • Primary comms via email (24-hour response expectation)
  • Urgent items via GroupMe/text (lab only); the Remind app is for participant messaging only
  • Submit materials for review at least 24 hours in advance
  • Participant email rule: use only etcresearch@illinois.edu or a study-specific alias (e.g., heatwaves@illinois.edu). Do not cc Dr. Mullen on participant emails. Adverse events only: BCC spmullen@illinois.edu and email etc-postmortem-group@office365.illinois.edu.

Authorship & Credit

  • Track contributions using the CRediT taxonomy
  • Discuss authorship early; recognition based on substantial intellectual contribution

Safety & Compliance

  • Report safety concerns/incidents immediately
  • Maintain current certifications throughout participation
  • Follow all lab safety protocols and emergency procedures

Work–Life Balance

  • Typical lab hours: Mon–Fri (3–9 pm), with weekend flexibility during critical testing
  • Maintain personal well-being and communicate scheduling conflicts
  • Respect others’ boundaries and scheduled breaks

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IV. Affiliation & Commitment (Students & Staff)

For course-based roles, choose the course/term/CRN:

HK 390 (Research Experience in HK): Fall 79761 • Spring 76506 • Summer 42439

HK 391 (UG Independent Study): Fall 78941 • Spring 76490

HK 590 (Grad Independent Study): Fall 79227 • Spring 76447

HK 599 (Thesis Credits): Fall 79229 • Spring 76397 • Summer TBD

This information confirms either your personal goal or an agreement pre-arranged with the lab. You can revise later if your role or hours change.

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V. Required Certifications (with links)

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VI. Next Steps

✅ Join the Official ETC Lab GroupMe: https://groupme.com/join_group/8252114/JCsy6A3w

✅ Use only etcresearch@illinois.edu or study aliases (e.g., heatwaves@illinois.edu) for participant emails.

✅ Begin training: IRB CITI CORE, CPR/AED/First Aid, HIPAA, and GCP, then email your completion dates.

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VII. Director Commitments
  • Providing meaningful research experiences aligned with member goals
  • Regular mentorship and feedback
  • Support for professional development opportunities
  • Transparent communication about expectations and performance
  • Creating an inclusive environment respecting diverse backgrounds
  • Facilitating skill development in research, writing, and presentation

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How to Save & Submit Your Form

1) When all sections show a ✔ and your info is filled, click Save as PDF below to open the print dialog.
2) Choose Destination/Printer → Save as PDF (Mac: ⌘ + P; Windows: Ctrl + P → “Microsoft Print to PDF”).
3) Save with the suggested name: LASTNAME_FIRSTNAME_ETC_Onboarding_YYYY-MM-DD.pdf.
4) Click Open Email Draft to create an email to spmullen@illinois.edu (Cc: etcresearch@illinois.edu) and attach your saved PDF.

Signature

This submission is internal onboarding; it does not email participants.